Payroll and Personnel Administration Coordinator

THE COMPANY

Our client is a global distributor of food packaging, cleaning and hygiene, safety, and industrial products. Operating with a focus on delivering essential supplies to a variety of industries, the company combines global expertise with a strong local presence. It is dedicated to operational excellence, compliance, and providing reliable services to its business partners across Mexico.

THE POSITION

The Payroll and Personnel Administration Coordinator is responsible for managing the end-to-end payroll process for the organization’s workforce, ensuring compliance with legal and fiscal regulations while upholding the highest standards of accuracy and confidentiality. This role requires a meticulous professional with expertise in payroll systems, labor law, and employee data management. Reporting to the Human Resources Manager, this position offers a clear path for career progression based on performance and business needs.

Main Responsibilities:

• Accurately process payrolls for all employees, including calculating salaries, overtime, bonuses, and deductions in compliance with contracts, labor laws, and company policies.
• Validate employee data and record changes such as new hires, terminations, and salary adjustments in the payroll system.
• Ensure timely and accurate submission of payroll-related taxes and contributions to government authorities (e.g., SAT, IMSS, INFONAVIT).
• Generate payroll reports and reconcile payroll data with financial records for audit purposes.
• Oversee the preparation and distribution of payroll receipts.
• Manage the implementation and adoption of a new payroll system, ensuring streamlined and centralized processes.
• Address employee inquiries and resolve issues related to payroll, benefits, and deductions.
• Manage severance calculations and negotiations in compliance with Mexican labor laws.
• Support the Human Resources department with various administrative tasks and employee engagement initiatives.

Key Performance Indicators (KPIs):

• Timely and accurate payroll processing with minimal errors.
• Effective implementation of the new payroll system (“Eslabon”) within the established timeline.
• Full compliance with labor and fiscal obligations.
• Employee satisfaction with payroll-related services and support.

THE CANDIDATE

Experience: A minimum of 8 years in payroll administration or similar roles, with proven experience in managing payroll systems and ensuring regulatory compliance.

Technical Skills:

• Advanced knowledge of Mexican labor and tax laws.
• Expertise in payroll systems; experience with Super Nómina and similar platforms preferred, and experience with “Eslabon” would be ideal.
• Advanced proficiency in Excel, including complex formulas and pivot tables.

Language Proficiency: Advanced English skills, both written and spoken, for communication with regional and US corporate teams.

Key Attributes:

• Exceptional attention to detail and analytical ability.
• Strong organizational and time-management skills.
• Excellent communication and people skills.
• High level of integrity, professionalism, and discretion.
• Ability to work under pressure and manage competing priorities effectively.

Education: Bachelor’s degree in Accounting, Finance, or a related field. Equivalent technical qualifications with substantial payroll experience will be considered.